Admin positions cover a wide range of roles, each essential to maintaining an efficient office environment. Whether applying for a position as an office manager, a copy room specialist, or a secretary, following these quick and easy tips and the admin cover letter example can make your cover letter shine.
- Do stress your ability to improve office operations in a support role.
- Don’t discuss prior workplace situations in negative terms. While it’s a point in your favor to highlight problems you’ve solved and the outcomes, avoid criticizing former coworkers or employers.
- Do mention specific examples of working independently and without supervision, showing a forward-thinking, proactive mindset.
- Don’t focus on things you don’t want to do. Employers want to know you’re fully engaged.
- Do list applicable technical skills, including PCs, office software, and printers. If you have familiarity with specialized software such as design or publishing tools, mention it if it’s relevant to the industry or team you’d be working with.
- Don’t apologize for not having a particular skill requested in the job advertisement. Your cover letter shouldn’t focus on detractors. Instead save that skill as a talking point for interviews to demonstrate adaptability and willingness to learn.
Looking for cover letter examples designed for admin careers? The samples below are geared toward helping receptionists, secretaries, office managers, and other admin pros craft letters that will wow employers and help you get hired!
Cover Letter Tips for Admin
The rules have changed for finding employment in the last few years. Here are a few things to keep in mind when looking for jobs as a Admin:
1. Work on your elevator speech. The new reality of our interconnected, social media focused world is that you may be called upon at any moment to throw a sales pitch on who you are and why you would make a great employee. It always helps to practice this beforehand.
2. Keep networking. Along with the first point, talk to everyone you know about your job search and have business cards handy to pass out. You don’t have to have a job to have a card; networking cards can be ordered online that have your name, contact information, and basic skills or credentials.
3. Look for more resources. It’s better to try a new approach than you have probably used in the past. Visit your local government offices, find new job banks online including those that are focused on your state, and join new social media sites that emphasize professional networking. Chances are, you will discover new avenues of information that you didn’t even know existed.
4. Keep a positive attitude. If you convince yourself that you can’t find a job, you probably won’t. Keeping a good frame of mind will make you more interesting to others, and give you the energy you need to do what you need to do to have a successful search.
5. Take the time to follow up. If you send out an email, follow it up with a phone call. If you sent out a cover letter, inquire to make sure it was received and when you can expect an answer. Showing interest in your future and your potential opportunities can prove to others that you are committed and driven.
Admin Job Seeking Tips
What you have heard is true; cover letters aren’t that effective anymore. You should be aware, however, that this does not mean they are obsolete or irrelevant. In many cases, it is the only contact you have with a hiring manager, so you will want to make sure you have one that is well written, so follow these tips before looking for jobs as a Admin.
1. Be unique. If you need help writing a cover letter, you can of course use a template, but strive to organize your information in a way that won’t look just like everyone else’s.
2. Don’t waste space. A cover letter is a short synopsis of your professional career and is usually no more than one page in length. Don’t put anything on your cover letter that is not relevant, important information. For instance, don’t put cover letter” at the top, or mention hobbies or activities that don’t showcase a skill.
3. Contact information is essential, but do it right. Most people are putting email addresses on their cover letter these days, but don’t use an unprofessional sounding address. If necessary, create a separate email account to use for professional purposes. The best email address uses some variation on your legal name.
4. Add focus. This means adding a branding or summary statement at the top of your cover letter that draws immediate attention to your best skills and qualities. Include key words here if you know what they are.
5. Organize for maximum effect. What’s most important is what the reader should see first. Your summary statement or accomplishments go at the top of your cover letter; your experience should always be listed in chronological order with the most recent experience first and working backwards.
Administrative assistant cover letter sample
This cover letter example for an administrative assistant will help you to sell your skills and professional demeanor.
Use these tips to write an administrative assistant cover letter.
To be the successful candidate for an administrative assistant job, it helps to have a cover letter that can sell your administrative skills, such as organization, communication, and time management, to employers. View our sample cover letter for an administrative assistant below.
And if you need additional writing tips, join Monster for free today, so the experts at Monster's Resume Writing Service can help you impress employers with a high-impact resume and cover letter for administrative assistant jobs.
1543 Elm St.
Sometown, NY 11111
Home: (555) 555-5555
1428 Main St.
Anytown, NY 12222
Dear Mr. Short:
Are you spending too much time handling administrative tasks? Would you like to free yourself from tedious detail work so you can focus on building your business? If the answer is yes, then we should speak.
I offer a five-year track record in office management and administrative support. You will benefit from my following key strengths:
- Computer expertise, with proficiency in all MS Office programs (Word, Excel, PowerPoint, Outlook and Access).
- Broad-based experience covering a full spectrum of administrative duties, including executive support, office management, billing/invoicing, payroll administration, customer care, account management, database administration, document preparation, travel/meeting coordination and project/program support.
- Superior multitasking talents, with the ability to manage multiple high-priority assignments and develop solutions to challenging business problems.
- A proven reputation, with a consistent history of exemplary performance reviews and recognition for driving efficiency improvements to office systems, workflows and processes.
I am confident that if you hire me as your administrative assistant, you will have more time and energy to concentrate on growing your business. My resume is enclosed for your review, and I will follow up with you in a few days to discuss your administrative support needs. You may also call me at (555) 555-5555 or email me at firstname.lastname@example.org. Thank you for your time, and have a great day.